Guides›Folder Management›Admin›User management

All about user management Admin

Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
CSV
Search by Email
NameEmailDesig.Dept.CreatedAlloc.StatsStatusActions
Test Usermanjutest0...--AI2026-04-1210▮▮▮
Active
🔑
✎
🗑
Admin Usermanjunath@...Assoc. SEData Coll.2025-09-1930▮▮▮
Active
✎
+
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure you want to send password reset link?
NO
YES
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
👤 Edit User
Enter name *
Test User
Email address *
manjutest0001@gmail.com
Department
AI
Allocate documents *
10
Edit User
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure you want to delete ?
NO
YES
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure, you want to deactivate
NO
YES
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatsStatusActions
Test Usermanjutest0...AI
▮▮▮
Active
✎
Admin Usermanjunath@...Data Coll.▮▮▮
Active
✎
×
User Statistics
User name: Admin User
Submissions (7) 2026
Jan
Feb
Mar
Apr
May
Jun
Jul
Trend analysis
Similar 27%
Own 73%
Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
✎
Admin Usermanjunath@...Data Coll.
Active
✎
+
👤 New User
Enter name *
New User
Email address *
newuser@institution.edu
Department
Designation
Select expiry date *
31/12/2026
Allocate documents *
10
Add User
Watch first

Manage your institution's users from one page

A quick guided walkthrough of the Users page - resetting a password, editing a user, deleting, deactivating, viewing statistics, and adding someone new. Click play to watch it like a short video.

The User Management section in DrillBit allows administrators to efficiently manage their institution's users. From adding new users to editing details, resetting passwords, and viewing statistics, this section provides complete control over user accounts.

Users page overview

Navigate to Users in the sidebar to access the user management section. The page displays Active and Inactive user tabs, a searchable table, and quick action buttons for each user.

Dashboard
Users
Reports
Repository
Integrations
Settings
Support
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
CSV
Search by Email
NameEmailDesig.Dept.CreatedAlloc.StatsStatusActions
Test Usermanjutest0...--AI2026-04-1210▮▮▮
Active
🔑
✎
🗑
Admin Usermanjunath@...Assoc. SEData Coll.2025-09-1930▮▮▮
Active
✎
+
Overview

Active & Inactive Users

View, search, and manage all users. Switch between Active and Inactive tabs.

Reset user password

Click the key icon in the Actions column to send a password reset link to the user's registered email address.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure you want to send password reset link?
NO
YES
Password reset link sent!
Action

Reset Password

Send a password reset link to the user's email by clicking the key icon.

Edit user details

Click the pencil icon to open the edit panel. Update user name, email, department, designation, phone number, expiry date, and document allocation.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
👤
Enter name *
Email address *
manjutest0001@gmail.com
Department
AI
Allocate documents *
10
Edit User
User updated successfully!
Action

Edit User

Update user details like name, department, designation, expiry date, and document allocation.

Delete a user

Click the trash icon to permanently delete a user. A confirmation dialog will appear before the action is carried out. This action cannot be undone.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure you want to delete ?
NO
YES
Action

Delete User

Permanently remove a user. A confirmation prompt ensures you don't delete accidentally.

Deactivate a user

Toggle the switch to deactivate a user without deleting their account. Deactivated users can be reactivated later from the Inactive Users tab.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
🔑
✎
🗑
Admin Usermanjunath@...Data Coll.
Active
✎
Are you sure, you want to deactivate
NO
YES
Action

Deactivate User

Toggle the switch to deactivate. The user can be reactivated from the Inactive tab.

User statistics

Click the statistics icon (bar chart) to view a user's submission activity and trend analysis. Data can be exported in SVG, PNG, or CSV formats using the hamburger menu.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatsStatusActions
Test Usermanjutest0...AI
▮▮▮
Active
✎
Admin Usermanjunath@...Data Coll.▮▮▮
Active
✎
×
User Statistics
User name: Admin User
Submissions (7) 2026
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Download SVG
Download PNG
Download CSV
Trend analysis
Similar 27%
Own 73%
Download SVG
Download PNG
Download CSV
Action

View Statistics

View user's submission chart and trend analysis. Export data as SVG, PNG, or CSV.

Adding a new user

Click the blue + button at the bottom-right to add a new user. Fill in the required details and submit.

Dashboard
Users
Reports
Repository
Admin User Admin
M
Dashboard › Users
Active Users(2)
Inactive Users
NameEmailDept.StatusActions
Test Usermanjutest0...AI
Active
✎
Admin Usermanjunath@...Data Coll.
Active
✎
+
👤 New User
Enter name *
Email address *
Department
Designation
Phone number
Select expiry date *
31/12/2026
Allocate documents *
10
Add User
User added successfully!
Action

Add New User

Click + to add a new user with name, email, department, expiry date, and document allocation.

CSV Export: Click the CSV icon next to the search bar to download the complete user list in CSV format for offline analysis or record-keeping.

Related guides

Adding users →Admin dashboard →Admin reports →
Back to Folder Management guides